General Settings for All Synchronizations
General Synchronization Settings
Configuring synchronization may take a bit longer due to the wide range of configuration options provided by Sellvio, but the process is very straightforward and simple.
The synchronization module enables accurate and up-to-date synchronization of warehouse inventories, product prices, product parameters, manufacturers, variations, product images, and users. The options include performing one-time or scheduled synchronization and customizing the settings to meet user requirements.
The initial step is to specify the name of the importer in all active languages of the webshop.
Scheduling Settings
The second step is to specify when and how often Sellvio should run the synchronization. Regarding scheduling, all synchronizations can be of two types: One-Time and Scheduled.
"One-Time" Synchronization
As the name suggests, a one-time synchronization runs only once, on a specific date and time.
The only option store owners need to specify is the exact date and time when they want the synchronization to run.
Additionally, they must activate it using the Active option so that Sellvio runs the import when the specified date and time arrive.
"Scheduled" Synchronization
Scheduled synchronizations are designed for repeated execution based on specific schedules configured by the store owners.
Each of these synchronizations has a "Start Date" and an "End Date." The scheduled synchronization runs between these two dates, following the frequency specified under the "Frequency" settings.
Scheduled synchronizations must also be active. Deactivated synchronizations are ignored by Sellvio and will not be executed automatically.
Now, let's review the frequencies that can be configured for synchronization.
Frequency - Hourly
Selecting the "Hourly" option for frequency means that the synchronization will be executed every hour between the specified start and end dates mentioned above.
The only parameter that needs to be provided is the exact minute within the hour when the synchronization will be executed.
Frequency - Daily
Selecting the "Daily" option for frequency means that the synchronization will be executed once a day between the specified start and end dates mentioned above.
The only parameter that needs to be provided is the exact time of synchronization, expressed in hours and minutes.
Frequency - Weekly
Selecting the "Weekly" option for frequency means that the synchronization will be executed weekly on specified days and at specified times between the mentioned start and end dates.
Store owners must select the specific days and times when the synchronization should take place.
Frequency - Monthly
Selecting the "Monthly" option for frequency means that the synchronization will be executed monthly on specified days and at specified times between the mentioned start and end dates.
Store owners must choose the specific days and times for the synchronization.
Frequency - Yearly
Selecting the "Yearly" option for frequency means that the synchronization will be executed annually on specified dates and at specified times between the mentioned start and end dates.
Store owners must determine the specific dates and times when the synchronization should occur.
Source Settings
All synchronization processes support the following file formats (xls, xlsx, csv, osd) and can pull data from the following sources: uploaded source files, links, or FTP.
Let’s go through the source types configurable for synchronization one by one.
Source Type - Source File
Among the three sources, source files are the simplest.
Administrators only need to upload a source file in one of the supported formats and save the synchronization.
The uploaded source file is saved along with the synchronization, meaning that if a new source file is added, the previous one must be removed from the synchronization.
Source Type - Link
The Link option allows store owners to provide a direct link to a source file located virtually anywhere on the web.
If the file is behind a password-protected path, administrators can enter a username and password alongside the URL, enabling Sellvio to easily access the synchronization file.
Clicking the "Test URL" button ensures that the specified file is accessible based on the provided settings.
Source Type - FTP
The FTP option allows store owners to grant access to source files located on an FTP server.
- FTP Host: The address of the FTP server.
- FTP Port: The port used by the FTP server (default value is 21).
- FTP Username: The username for logging into the FTP server.
- FTP Password: The password for logging into the FTP server.
- FTP File Location: The exact path to the source file on the FTP server.
- Clicking the "Test FTP File" button verifies whether Sellvio can access the source file based on the provided authentication settings and path.
Source Type - Sellvio API
The Sellvio API option allows store owners to seamlessly synchronize their webshops with other external systems.
For example, if a store owner has multiple Sellvio sites designated for separate retail and wholesale customers, this option facilitates data synchronization between the two Sellvio sites.
Thanks to the API functionality, data from a central Sellvio site can be effortlessly synchronized with their individual Sellvio stores, ensuring consistency.
- URL: The URL through which the synchronization takes place. The system will retrieve data through this URL for updates.
- Client ID: The Client ID assigned on the central Sellvio site (the data source), which identifies the store owner.
- Secret Key: Essential for authentication during synchronization
Sheet Settings
Sheet settings apply only to Excel and open-source file formats. These options allow store owners to specify which sheet Sellvio should read data from and which row to start with, especially when the first row is used for headers.
Additionally, the delimiter refers to the separator used in the source file. This setting applies only to files with the .csv extension.
Another important configuration worth mentioning is that, during product synchronization, you can specify whether the product name, short description, and long description should be added to the system only during the first synchronization—allowing for manual editing—or whether the system should update these fields during each subsequent synchronization.
